The context that results in a basic understanding of the situation in which the communication is taking place, and the factors that influence the communication also becomes quite important in this respect. There is a possibility that the contexts might influence and overlap with each other, that can make the communication even more robust. Intrapersonal communication is when a person is involved in communication with themselves.
It is often regarded as self-talk. This may include imaginary conversation with oneself, a particular visual and any self-retrospection.
The interpersonal communication can have either positive or negative impact, and can impact how one perceives others and influence their world view. One's culture, native languages and outlook shape their personal selves and have a bearing on their experiences and how they communicate with others. This form of communication serves as the basis and forms the nuances of communication. Therefore, the importance of context in the communication process is integral.
The source is the sender of the message. Ask yourself these questions:. Encoding is the process of organizing or structuring your message that the receiver will be able to comprehend or understand. How you convey information should be clear, simple, and relevant. For instance, you have to be careful of any emotional, economic, or cultural factors that can mar your message to the recipient and create conflict. Key considerations you need to take note of the importance of context when encoding is:.
A channel is where and how to send your message. For instance, your message can be delivered through face-to-face, telephone, video calls, SMS, or emails. Your marketing strategy can also be delivered as social media posts, infographics, blog posts, videos, or charts and graphs. A conversation between parties is highly effective than sending an SMS message. This channel allows proper conveying of the importance of context of your message.
Phone conversations are meant to be short, lest you want to risk with your phone bill and the number of customers waiting in line for their calls. Personal calls should be left at home or with a smartphone. One advantage of a phone call is that it helps clarify what the recipient saw on written communication.
Video calls have been steadily improving these few years. The sender and recipient can not only see and discuss with one another, but they can also exchange files and video capture their present site status. The one challenge people face with video calls is the net connection. SMS is often used by companies to blast marketing messages to customers. Email is a very professional way to get in touch with customers.
Besides, your prospects even prefer to reach you by email. The truth is — most people want information on paper as less as it can be. Social media is ideal for marketing your product or content.
Even messenger redirects your queries back to the website or their email. The way people communicate in writing is often different from how they deliver messages orally. Messages are also delivered differently depending on the size of the audience or the room. These are factors that can affect the transmission of a message, and good communicators take this into account. A special type of context that applies specifically to speaking is the physical context. Imagine someone is explaining the details of a task to you.
They are hunching forward slightly, standing toe-to-toe with you and have crossed arms. After they finish explaining the task, they hand you a thick file folder and quickly walk away. Are you hoping there are instructions in that file folder?
Now, imagine a different person asks you to help them complete a task. They open a folder, and while standing next to you, go over individual elements of the task. This person is making semi-frequent but brief eye contact while smiling. Who are you more likely to hear? Physical context is about a lot more than just body language, but body language is a big part of it.
If someone looks angry, their audience will probably think they are angry. The nature of the language is one of the most crucial elements, and this is the element people often think of when they are considering context. Will your audience know what you are talking about if you use highly technical language? How basic can you make this statement without losing the meaning of your message?
There are several ways to use the context of language to clear up a message. There are contrast clues, synonyms and inference, which are what most people typically call context clues. Personal context is also an important part of communicating because it involves self-analysis. A speaker can identify their own ideas, how they understand things and what an effective message looks like to them.
By understanding these concepts, you the speaker can compare yourself to the audience. Ask yourself questions like: Are they like me? Will they want to hear what I have to say?
Am I choosing the right medium to communicate? Now, why is context important? Understanding context can help a person to excel by making them an effective communicator and a cultural fit within an organization.
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